Final Author Instructions

Important Information

All authors who have been accepted must register for the conference and attend the conference to present their paper. Authors who do not register will not have their paper published in the IEEE IEL and IEEE Xplore, per IEEE policy. IF an accepted author is unable to present in person, he/she should seek a colleague to present their paper. If there are extenuating circumstances, the conference may authorize a remote presentation, but this must be coordinated well in advance and only for extremely extenuating circumstances.

IEEE reserves the right to exclude a submission from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore.

Prepare the final version of the manuscript using the paper templates linked here.

REMEMBER: The final version of a paper in the format given above CANNOT EXCEED 8 PAGES. NO EXCEPTION IS ALLOWED.

Final Manuscripts in the Application or Research track are formal research papers that address novel ideas, theoretical issues, technology, methodology, and applications. The manuscripts will also be limited to 8 pages.

 

1. Register Online

You MUST register before uploading your final paper. An accepted paper will be published in the proceedings only if the full-fee registration payment for one of the authors is received and correctly processed by March 6, 2023 – no exceptions. In addition, the author must attend the conference and present the paper. Papers that are not presented will not be published. No exceptions. 

One full Member or Non-Member registration (student and life member registrations do not apply) covers only one (1) paper. To guarantee more than one (1) paper in the proceedings, the author must pay a $100 USD surcharge for each paper in excess. 

If you need to register by bank transfer, please contact Brianna Orr, the SysCon 2023 Registration Manager.

NO PAPER WILL BE PUBLISHED WITHOUT THE AUTHOR’S COMPLETED REGISTRATION AND PAYMENT.

 

 

2. Final Manuscript Production

From the final manuscript formatted as instructed above, authors must generate the electronic version in PDF format. Regardless of its initial format, the file containing the final version of the paper must be transformed in the PDF format using the IEEE PDF eXpress webtool. PDF files generated by means of other tools are not acceptable.

To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

  1. Create your IEEE PDF eXpress account: https://ieee-pdf-express.org
  2. Use Conference ID: 53073X
  3. The first time you access the system, please follow the link to new user. Please note that, in order to access the service, you need to allow the use of cookies from the PDF eXpress website. Once you have registered as a new user:
    1. Upload the source file that contains your paper for conversion
    2. Receive by email the IEEE Xplore-compatible PDF of your paper

 

 

3. Upload your Xplore compatible PDF manuscript to EDAS:

  1. Log in at https://edas.info/29453
  2. Select the “My Papers” tab. 
  3. Select the paper title you wish to upload the manuscript for to be directed to the paper record
  4. Specify the presenter and complete the presenter’s biography form – Please declare who will be presenting the paper at the conference. Once in your paper record, click the Change/Add icon in the Presenter row. Indicate who will present the paper and click Choose presenter. Presenters must fill o Specify the presenter and complete the presenter’s biography form – Please declare who will be presenting the paper at the conference. Once in your paper record, click the Change/Add icon in the Presenter row. Indicate who will present the paper and click Choose presenter. Presenters must fill out a short bio (50 word max) on EDAS by going to the ‘My Profile’ tab and filling in the information in the ‘Brief bio’ field. Information in this form will be used by the session chairperson to introduce the presenter.
  5. Complete the electronic copyright form via EDAS – IEEE is enforcing strict copyright rules. For your convenience, the copyright form is made available electronically through EDAS. To access the copyright form, select the icon in the copyright column within your paper record. NO PAPER WILL BE PUBLISHED WITHOUT THE SUBMITTED COPYRIGHT FORM.
  6. Upload your paper – Bypass the “Review Manuscript” option in your EDAS paper record and upload your paper directly to “Final Manuscript” by selecting the upload icon. Submissions are due by March 6, 2023.

If you are having trouble meeting the final manuscript deadline due to internal organizational approval processing, please contact us immediately, as we may be able to accommodate small delays for extenuating circumstances.

 

Important Copyright Notice for Web and Internet Posting

If authors wish to post their papers electronically on any website, any FTP site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material. More information from IEEE can be found here.

 

Problems in preparing and submission of your final manuscript? Further information?

Contact the SysCon Manager:
Brianna Orr
[email protected]
Conference Catalysts, LLC